Document Management

Printers Brisbane

Documents drive business processes. When you streamline the flow of information through your business you help increase profits, improve competitive advantage, and reduce risk.

Your documents are critical to your business. That is why it’s important to ensure documents are being stored, routed, and accessed effectively. Document Management works with state-of-the-art software to make sure your employees have access to the files that matter most.

Why Unmanaged Documents Are a Risk

Consider most businesses:

  • Documents are created in business software applications or in Microsoft Office.
  • These documents are printed out to be used by employees, sent to customers or communicate with vendors.
  • Users add critical (and sometimes personal) information to these documents.
  • Information from these documents is often manually typed back into the business software, consuming valuable time, and creating opportunities for error.
  • The paper document is then filed in a cabinet separate from the digital original.
  • When the documents are needed users have to search for them in filing cabinets. Unfortunately, many documents are accidentally misfiled never to be found again.
  • If there is a fire or other disaster, the paper information is at risk of being destroyed.

All of this leads to unnecessary costs, frustration, and business risks. Fortunately, there is a better way with Evolve Document Management from Berwicks.

Evolve to Manage Your Documents

You can improve your business by integrating solutions that seamlessly connect your paper and digital documents. We have developed the Evolve Document Management process to help you improve your document management.

Scan

The first step is to make sure you have the capability to easily convert paper to digital information. We provide efficient scanning solutions with dedicated scanners and multifunction systems. Read More»

Capture

Our automated capture solutions use Optical Character Recognition (OCR) and barcode technology to read information from your documents that can be used to index them, making them easy to retrieve. Read More»

Find the information you need in seconds. Productivity will skyrocket when employees can find the information they need with quick searches similar to what they are used to with online search engines. Read More»

Share

Mobile workers can log in and view documents securely through laptops, tablets and smart phones with browser-based document viewers. This means you can also choose to give vendors or clients access to documents to improve your customer service. Read More»

Integrate

In many cases scanned documents can be integrated directly into your line of business software applications. Instead of searching through file cabinets, customer documents can be accessed with links directly from your business software. Read More»

Secure

Paper documents are not password protected. Your documents can now be secured behind password-protected access. You can also see a log of who has viewed documents, creating a higher level of privacy and security that reduces your risk. Read More»

Backup

With all of your critical documents in digital format they can be backed up off-site. This means that your business is at far less risk from natural disaster or fire. Read More»

Let us help your organisation evolve to a higher level of productivity and security. Contact us today to learn more!